Spokane Software - Products (Accounts Payable)

Spokane Software Systems Modules

Accounts Payable Module

Spokane Software Systems has been providing quality data processing and consulting to the agricultural industry throughout the U.S. since 1975. We offer proven accounting, sales automation and management information systems currently in use in over 90 installations nationwide.

With our Accounts Payable module, all functions which generate financial data are fully integrated with our General Ledger system. These functions are:

Vendor Invoice Entry
Computer Check Writing
Manual Check Processing
Void Check Processing

Accounts Payable is also interactive with other subsystems, where the other system is the originating source of the transaction. One possibility could be:

Invoicing tied to A/P (brokerage fees, Ryan recorder charges, freight charges, and other miscellaneous customer charges originating on invoices) may simultaneously create a payable liability in the A/P system.

You can create and enter your own vendor master files. Additions or changes can be made at any time. You may optionally define your vendor codes with a vendor number or alphabetic ID code.

Vendor listings and vendor label printing programs are available with selection capability by differing vendor type codes.

Our A/P system is an accrual basis system -- meaning that vendor invoice entry is designed to book the invoice amount in the month the goods/services are received. A balance sheet or profit & loss statement is debited, and the A/P account(s) is credited. Thus, the liability is accrued.

The next step is to write a check to pay the vendor invoice. This action may occur during the same accounting period, or any period subsequent to the invoice entry. The payable liability account is debited, and the bank account is credited. Any check written to a vendor goes through this two step process, whether a "computer" check, or "manual" check.

You have the option to instruct the system to post payable invoice entries to the general ledger in summarized totals, or in a vendor invoice level detail.

There are several features built into the online entry, and inquiry programs to allow you to quickly analyze vendor balances, activity, current/past due amounts, YTD (year-to-date) vendor volume, and computer aided check reconciliation -- all at a glance!

Several reports and listings tell you your "cash requirement" by user-definable periods, vendor transaction activity, and G/L distribution analysis of detail transactions, either for management review or audit purposes.

You have available an "open voucher report" which presents a list of unpaid vendor invoices as of the end of any prior accounting period. This is useful in tying to the general ledger accounts payable control account(s) balance at any period end.

In summary, our Accounts Payable module is a flexible application that allows you interact easily with other subsystems. Please visit our Request Form for more information.