Spokane Software - Products (Accounts Receivable)

Spokane Software Systems Modules

Accounts Receivable Module

With the Accounts Receivable module, cash posting and Accounts Receivable (A/R) adjustment features are fully interactive with our general ledger system. You have online, interactive ability to create, change and add to customer master files. Customer codes are defined as alphabetic fields which gives you alpha search capability for customers and details.

Accounts Receivable is also interactive with other subsystems where the other system is the originating source of the transaction. These cases are:

Accounts Receivable tied to the invoicing system to record payment amounts and dates in the invoice records.
In a related setup, payments posted in A/R are flagged in the accounts payable system on transactions which originated in invoicing (i.e.,payables for brokerage fees, Ryan recorders, freight).

The accounts receivable system is an "open item" subsidiary record of a customer's receivable activity. A five year payment history (highest dollars owed, and average days to pay) for each customer is automatically maintained in each customer's master.

Cash posting is applied against specific invoices. There is also the capability to post "unapplied cash" to a customer's account which can be applied later. There is a miscellaneous cash posting feature which updates only general ledger accounts and is not tied to any subsidiary accounts.

There are various online inquiry and report programs which allow you to analyze and review customer charge/payment activity. Inquiry access can be by direct customer ID, or by broker ID (if sold through a broker). These include:

Credit reports (history, current, limit monitoring, peak volume, etc.)
Trouble Code tracking (complete trouble code tracking included in Invoicing)
Blue Book Ratings
Account Balance aging reports-summary & detail broker activity statements
Past Due tracing reports, along with automatic PACA letters
A/R history reports by customer, broker/customer, or customer/broker by geographic locations

Please visit our Request Form for more information on the Accounts Receivable Module.