Spokane Software - Products (Grower Ledger)

Spokane Software Systems Modules

Grower Ledger Module

All Grower Ledger functions which generate financial data are fully integrated with the General Ledger system. These functions include:

Direct transaction entry to the growers' accounts
Cash Receipt posting to the growers' accounts
Printing checks for distribution to growers
Printing checks for grower draws
Manual & void check processing
Optional batch posting of grower insurance and interest charges/income to accounts

Grower Ledger is also interactive with other systems, where Grower Ledger is the originating source of the transaction. One example might be to have Grower Ledger tied to Accounts Payable. All checks written in Grower Ledger become a part of the check register in A/P, thus available for check reconciliation.

Grower Ledger is also interactive with other subsystems where the other system is the originating source of the transaction. These cases are:

Accounts Payable tied to Grower Ledger (grower purchases)
Payroll tied to Grower Ledger (picking/hauling payrolls)
Packout system tied to Grower Ledger (grower/block definitions, bin inventory balances)
Pool and Lot Accounting tied to Grower Ledger (pool/lot closings, account sale reporting, grower advances, hauling charges)

Where ever possible, parameters which may vary according to your operations are left for you to define/customize in setup tables. These tables include:

Grower Master files (alpha or numeric)
Grower/Block description files
Interest rates (both charges/credits)
Mailing label codes
Optional table of grower health insurance premium rates;
Grower production credit distribution definition file
Grower hauling tables (mileage zone, truck codes, warehouse codes)

The system allows you to sub-divide the ranch into "blocks" for packout/pool accounting, while at the same time, reporting the final results of that activity back into a single grower ledger account for the entire ranch.

The monthly grower ledger statement is a three-column balance forward statement, showing previous month's balance, current month's detail transactions, then the ending balance. A recap of total YTD charges/credits by transaction types appear optionally at the bottom of the statement.

The statement is designed to be used in the situation where you would send out a formal statement each month to all growers with balances owing, or transaction activity. It is design to print on a pre-printed form. Additionally, it has the option to assess interest charges or pay interest on grower balances. Interest would be calculated on a monthly basis, with a separate rate for debit and credit balances.

There are several features built into the online entry and inquiry programs which allow you to quickly analyze grower balance and transaction activity for both current and prior periods. Among them are:

View or print out current month grower activity
View or print out prior month grower activity
Analyze grower activity by transaction type